Rexburg Urban Renewal Agency
Meeting Minutes – October 18, 2023
Attendance
Members: Mike Glasscock, William Riggins, Tisha Flora, & Randall Porter
Members via Zoom: Traci Peterson & Robert Chambers
City of Rexburg: Scott Johnson, Scott Miller, Mayor Jerry Merrill, and Matt Nielson
Madison County: Troyce Miskin & Corey Child
Sugar City: Kurt Hibbert
Guests: Cameron Arial
Admin: Taylor Carr & Siona Johnson
Welcome
Chairman William Riggins called the meeting to order.
Administrative Items
- The August 16th Meeting Minutes were reviewed. Corrections were made in the third section to the grammar of a few words, changing them to the past tense.
- Scott Miller presented the ten invoices listed below, totaling $16,649.50. They include invoices that have been paid and need to be paid. Randall Porter made a motion to approve the invoices. The second motion was made by Mike Glasscock. The motion passed unanimously with all members saying “aye.”
- Clearwater Financial: $600.00
- Clearwater Financial: $1,300.00
- Elam & Burke: $4,388.50
- Elam & Burke: $1,400.00
- Elam & Burke: $175.00
- ICRMP: $2,461.00
- Kirton McConkie: $525.00
- Mark Liebel Appraisal Services: $3,000.00
- RAI: $2,600.00
- Simmons Sports & Services: $200.00
University District
At the last meeting, the Board made the decision to reimburse the City for the traffic light installed at South 12th West and University Boulevard. The invoice to the City totals $656,451. Tisha Flora made a motion to approve the invoice and Robert Chambers made a second motion. The motion passed unanimously, with all members saying, “aye.”
Financial Review
Scott Miller presented his findings from auditors to the Board. He explained that prices for every auditing firm have risen, but Rudd & Company gave the URA a proposal that did include a discount. Tisha Flora made a motion to approve Rudd & Co for the 2023 Fiscal Year Financial Audit but gave the stipulation that staff should continue to negotiate a better discount. Randall Porter made a second motion to approve Rudd & Co with the stipulation. The motion passed unanimously, with all members saying “aye.”
Downtown Fire Station Addition Project Proposal
Chief Corey Child presented a PowerPoint presentation to the board about a proposed construction addition to the Downtown Rexburg Madison Fire Station. Chief Child asked the board for $780,000.00 to help fund the project, which would accommodate the Department’s growing need for training and education space. A CDBG Application would be submitted in November of this year, so a letter of commitment was needed soon. Concerns were voiced about 2019 Idaho Statute 50.29.05.A, which would require a vote if urban renewal funds were used for over 51% of a project. The Board has already completed their budget for the next fiscal year so cannot commit the money for the project without having to amend the budget. The Board asked that they revisit the proposal at the next meeting.
Later in the meeting, it was decided that the Board would ask Chief Child to come back in May 2024 before they do the next fiscal budget and can decide then if they can include the Station project in their Downtown District plans and budget.
Downtown District
Cameron Arial presented a proposal for a feasibility analysis to support the RFP that was just released by the Board to hire a development company to execute their Downtown District plans. Cameron would complete it in three weeks and his fee would be $8,000.00. The report would analyze tax increment revenue and tax increment financing and discover what improvements could be made The Board felt that there would be more value in completing a feasibility analysis specific to the project after a developer has been selected and the high level details have been determined.
By roll call vote from all present members, the Board entered Executive Session at 2:26 PM. The Executive Session closed at 3:01 PM.
General Discussion
The next meeting will be held on November 15th.
Minutes were prepared and submitted by Taylor Carr.
Minutes were approved by the Board on November 15, 2023.
Signed: William Riggins, Chairman